Blog Post

How do I write formal, informal and e-mail messages in English?

Letters are an important part of our lives: the opportunity to pass an important message to an official, send a wish to a birthday friend to an old friend, or maybe just a few seconds to send an electronic message to a family member who is a few thousand kilometers away. Both ordinary and electronic emails are written all over the world in all languages. It is worth noting that both ordinary (formal and informal) and electronic mail are written in accordance with certain requirements. And even though e-mails are written several times more today, this does not mean that the first ones are less important. It is likely that questions about how to write formal, non-formal or electronic letters in their mother tongue do not arise, but would the situation remain the same if English would be needed for writing? Do you think the writing of ordinary or electronic mail in English can cause some difficulty? In this case, this text is for you.

Formal letters

Like all other letters, formal letters begin with referrals. There are 3 options available:

  • Dear Mr. (no letter is for the husband).
  • Dear Mrs. (if the letter is for a woman).
  • Dear Miss (if the letter is for a lost woman or her family status is unknown).

The name of the person to whom the letter is addressed is attached before the referral. However, formal letters from others are distinguished by the fact that in some cases an unknown name is a person who will read the letter. How to deal with this case? Everything is simple – if you don’t know the name, choose one of the following:

  • Dear Sir (Sir,).
  • Dear Madam (Dear Madam,).

However, even writing a letter of formal notice alone is not enough – it is necessary to start with the letter with certain phrases that will make it possible to understand what the purpose of your message is. Here are some examples:

  • I am writing to reply your letter… – I am writing to you in response to your letter…
  • I would be very grateful if you… – I would be very grateful if you…

Well, now is the time to familiarize yourself with the phrase that fits in many cases to the end of a formal letter:

I look forward to hearing from you. – I will wait for your answer.

Informal Letters

Informal letters are usually written in a looser form, less stringent sentence structures can be used, and the content of a letter is usually addressed to a friend, family member or acquaintance. The letter begins with the letter Dear, followed by the name of the person to whom the letter will be addressed. Immediately after the call, you can thank the letter, the parcel, the postcard or the offer.

Electronic mail

Anything else should be done if you are about to write an e-mail – it is not necessary to start with a crepe, but keep in mind the subject of the letter and the content should be short and clear.